Top 5 Best Ways Technology Greatly Help Event Planning

As technology evolves, we can (and should) evolve with it. This means practicing new software and understanding how to best use it for our purposes. That is to become familiar with the newest and most reliable features and use them in organizing our events. Tech world is full of issues and the right solution is needed we also recommend you to read this article as well Camera On Cell phone Omegle if you have any issue with your Omegle 

The tech features you can find today for planning your events should cover these areas:

  1. Registration Forms
  2. Participant data management and reporting
  3. eTickets and event apps
  4. Safety
  5. Marketing skills
  6. Support

Let’s see them in detail.

1. Registration Forms
The first impression attendees will get about your event technology will come from the registration form. For this reason you will have to make sure that it is professional, easy to use and reflects the personality of the brand. There are some points to consider though, because creating a simple form is not necessarily a simple process.

  • Request the right information . Try to get all the necessary information from the registration, but don’t make a form with so many fields that the process becomes unbearable. Ask only what you need!
  • Customize. If it is possible to customize the form you should make it consistent with the organization’s branding, and use consistent fonts and logic when deciding fields. The branding of the module is important to immediately create a professional and reliable idea in the user.
  • Remember: mobile friendly . Don’t risk losing my recording because I can’t make it on my smartphone. Make sure your form builder can be optimized for all mobile devices.

In summary: Your registration software should be able to:
– create a customizable registration form with logos and graphics,
– be able to work with mobile devices and optimize the process in general.

All of this will help you make a great first impression with your attendees, and you’ll have taken the first step towards a successful event.

2. Attendee
Data Management and Reporting Attendee data management is really important because there is a lot of information that needs to be shared and organized. For example, if your event has a change of plans, you need to be able to easily send an update to your attendees.

With attendee data management and reporting capabilities built into your software, you should be able to:

  • Process refunds and receipts. Automate this process to avoid mistakes and keep everything going smoothly with your attendees.
  • Keep your data organized. Efficiently manage the information you receive from the registration forms. For example: Let’s say you’re selling T-shirts for your event. Use the data management function to keep track of the number of orders and the sizes of the participants.
  • Access reports and share them with other planners. View and edit recording information, store recordings that have been deleted, and create custom reports.
  • Integrate everything with your CRM system. Find event management software that allows you to extract registration data and import it into your CRM. By feeding data into your CRM, you can more efficiently track individual people attending your event and keep related information organized for the future.

Keeping track of attendee data and reports can streamline the process of planning your future events, and these are features you can’t pass up. By keeping information organized, you can easily reach attendees with updates, share reporting information with fellow planners, and reduce the risk of human error.

3. eTickets and event apps
With the advent of mobile technology, it’s more important than ever to take advantage of:
– eTickets
– event apps.

By adding these extra features to your software, you not only offer convenience to your attendees, but make the process easier for you.

With eTicket features, you can:

– Automatically generate and email tickets to attendees
– Allow attendees to view tickets on their mobile devices for added convenience
– Include a barcode so tickets can be easily scanned

By creating an event app, you can:

– Engage your attendees directly
– Customize the app with your branding
– Provide event details and updates
– Connect attendees with each other
– Allow attendees to create their own itinerary

Using this technology, the event planning process becomes even more streamlined and easier to supervise. Event management software comes with many features, but using this mobile technology is an added convenience for both parties.

4. Security
Of course, if you capture your attendees’ information, you want their data to be secure. Failure to use security measures to collect personal information and payments could create trust issues between registrants and reduce attendance. And that could even damage your reputation in your industry.

When analyzing the characteristics of your event technology, you should make sure that it understands:

  • Secure payment process. That is, PCI compliant event management software is used, which means that it complies with security standards for organizations that handle credit cards. Make sure receipts are automatically sent to registrants and that records are updated every time a payment is made.
  • SSL encryption. Require your event software to use secure encryption in the collection of all registration data as well as credit card information. For example, if you’re including a fundraising campaign in your event and attendees have the ability to donate online, you’ll want to make sure the event software you’re using is encrypted for your fundraising as well.

If you can ensure that each person’s information is obtained securely, you will reduce the risk of data breaches and maintain a high level of trust with registrants. This is the best way to have a good rapport with your attendees and encourage them to register for your events in the future as well.

5. Marketing Skills
As technology changes all the time, it’s helpful to remember how these changes can help streamline the process even further. Event technology could also help save your job when other resources are limited, like marketing.

For example, when you have limited marketing resources, quality event technology should progress over time and allow you to:

– Set up an email template, upload contacts and send emails inviting people to register for your event
– ​​Track open and click-through rates (CTR) of sent emails
– Create name badges, certificates of completion and attendance and other documents
– Send follow-up surveys

By leveraging technology that’s already out there, you can integrate your process into a single system that tracks, organizes, and updates your data when you need it. Going this route can not only be cheaper, but it also helps avoid some headaches.

If you want to promote your event outside of your event management software, remember that there are also many ways to use your blog or website to promote them.

6. Support
With technology, there may be times when you need training and support. It is important to evaluate the support features available when investing in an event management technology. Look for a provider who offers one-on-one support and even experts who can give you personalized advice on your specific event.

The benefits of having additional support include:

– Have an easily accessible source of information for troubleshooting any problems with the software
– Receive helpful advice specific to your industry
– Ensure that anyone on your staff who is expected to use the software is well trained and prepared to use it effectively

Even if technology were to change, there will be some things that will stay the same. Be aware of where technology is indispensable in your planning process and where a human element can be added as well. After all, technology and humans work well together, so it’s important to determine how each can complement the other!

As technology is constantly evolving, there are many possibilities when planning an event to take advantage of both new and established features alike. However, it’s also important to identify the most important features that can help streamline the planning process and make the entire event easier for both planners and attendees.

Look for these features when deciding to buy event planning technology, to make sure your event is the best it can be with the least amount of effort.

David Maxwell

I am a tech lover, with experience in Front End Web Development, love writing articles about tech, science, and research.

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